P&L from bank statements for restaurants and retail shops
EasyEntry builds a Profit & Loss statement for a restaurant, café or shop from its bank and credit-card statements. Food, beverage and merchandise bought from suppliers goes to Cost of Goods Sold, card-processor payouts of sales count as revenue, and the P&L shows gross profit before rent, payroll and other operating expenses.
Upload the statements as CSV, PDF or photos; you review the result and export it to Excel, CSV, PDF or QuickBooks.
Updated October 1, 2026
Where common restaurant and retail transactions go
These are the rules EasyEntry's AI categorizes by. Rows it can't place come back to you as questions, and you can change any category.
| On your statement | On the P&L |
|---|---|
| Payouts of sales from Square, Stripe, Shopify, PayPal or Toast | Revenue |
| Food and beverage suppliers such as Sysco, US Foods, Restaurant Depot, Jetro or Performance Foodservice | Cost of Goods Sold |
| Merchandise bought for resale, raw materials and packaging | Cost of Goods Sold |
| Warehouse-club purchases (Costco, BJ's) | Cost of Goods Sold when it's stock; otherwise the matching expense — the AI may ask which |
| Payroll providers such as ADP, Gusto or Paychex | Payroll |
| Payment-processor fees charged separately | Bank Fees |
| Sales-tax remittances and the business's payroll tax deposits | Taxes |
| Rent, utilities, repairs and maintenance | Rent, Utilities, Repairs & Maintenance |
| Capital advances and loans (Square, Stripe, Shopify, PayPal or Toast capital, SBA loans) and their repayments | Kept off the P&L, in Transfers & Card Payments |
| Payments to your business credit card | Kept off the P&L; upload the card's own statement to categorize its purchases |
Gross profit, not just net income
Whenever there is Cost of Goods Sold, the P&L shows Total Revenue, Cost of Goods Sold and Gross Profit first, then operating expenses and Net Income. The layout is the same on screen, in My P&Ls and in the Excel, CSV and PDF exports, and the QuickBooks Desktop (.iif) file puts Cost of Goods Sold in a COGS account.
- Combine the bank account and the card. Upload both and they become one P&L. Payments to the card from the bank account are kept off the P&L, so the card's purchases aren't counted twice.
- Months add up. Build one P&L per month and My P&Ls adds them into a year to date, gross profit included.
What a bank statement can't show
- Only money that moved through the account is on a statement. Cash sales that never reached the bank and cash paid out aren't on it, so they aren't on the P&L either.
- If your processor deducts its fees before paying out, the deposit — and so the revenue — is the net amount.
- Cost of Goods Sold here is what you paid suppliers in the period. It isn't adjusted for inventory still on the shelf.
Questions from restaurants and shops
Are Square, Stripe or Toast deposits counted as revenue?
Ordinary payouts of sales are counted as Revenue. Capital or loan advances from the same processors are financing: they and their repayments are kept off the P&L.
Where do Costco or Restaurant Depot purchases go?
Stock you buy to sell or cook with — food, beverages, merchandise, packaging — goes to Cost of Goods Sold. When a purchase could be stock or supplies, the AI may ask you, and you can change any category.
Can I combine my bank account and business credit card?
Yes. Upload both and they're combined into one P&L. Payments to the card from the bank account are kept off the P&L, so the card's purchases aren't counted twice.
Does the P&L show gross profit?
Yes, whenever there is Cost of Goods Sold: Total Revenue, Cost of Goods Sold and Gross Profit come first, then operating expenses and Net Income — on screen and in the Excel, CSV and PDF exports.
Keep reading
The five steps, and the checks a statement goes through.
The file types EasyEntry reads and the bank and card layouts we test against.
Client statements to reviewed P&Ls, with QuickBooks exports.
Short answers on accuracy, categories, exports, pricing and privacy.
Try it on your own statement.
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